How to record payment from guardians / students?

Modified on Sun, 25 Aug, 2024 at 8:37 AM

In the AOne system, you can record the payments in three ways: Full, Partial, and Advance.

Full payment can be selected when your customer pays the entire bill. You can choose Partial payment if the customer makes a payment that is not in full and is divided into several payment terms. Advance payment can be selected if the customer wants to make a payment upfront (usually before the invoice is generated).

Full Payment and Partial Payment

To process payments with Full Payment or Partial Payment, you can follow these steps:

Go to the Invoice & Finance module.
Select the invoice to be processed.
Click the three dots on the right.
Choose "Pay".
Select Payment Type as Full Payment or Partial Payment.
Pay and Send Receipt.

Advance Payment

To process payments with the Advance payment method, you must first ensure that the student does not have any unpaid invoices. Then, please follow these steps:

Go to the Student module.
Select the student's name.
Click the three dots on the right.
Choose Pay Invoice.
Select Payment Type as Advance Payment.
Enter the amount, referring to the number of months to be paid in advance.
Pay and Send Receipt.