Managing files and images across different modules can become challenging, especially when you need to locate previously shared files. To simplify this process, AOne Schools provides a centralized Media Management module, where Superadmins and Admins can quickly find, view, download, and delete files stored through the Premium Attendance and Premium In-App Messaging features under one place.
Good Things to Know Before You Begin:
Before accessing the Media Management module, please note the following:
The Media Management module is only available to schools subscribed to at least one Premium feature with additional storage.
If your school subscribes to Premium Attendance, the Premium Attendance tab will be available.
If your school subscribes to In-App Messaging with premium features (Tier 1 - Starter plan), the Premium In-App Messaging Tab will be available.
Schools subscribed to both features will see both tabs.
Understanding the Available Tabs
Each tab in the Media Management module displays files from a specific premium feature. The details of each tab are explained below:
Premium Attendance Tab
The Premium Attendance tab displays all check-in and check-out images submitted through the Attendance module for your school. On this tab, you will find the following file information:
- File Name: Display the image preview and file name. Click either the preview or the file name to open the full image in a new browser tab.
- File Extension: Displays the image file extension.
- Created Date: Displays the date the image was uploaded to storage
- File Size: Displays the image file size in KB.
Premium In-App Messaging Tab
The Premium In-App Messaging tab stores all files and images shared through In-App Messaging within your school. Each record includes the following information:
- File Name: Displays the file or image preview and file name. You may click either the preview or the file name to open it in a new browser tab.
- File Extension: Displays the file extension.
- File Type: Indicates whether the item is a File or an Image.
- File Size: Displays the file size in MB.
- Created Date: Displays the date the file or image was uploaded to storage.
How to Use the Bulk Download Feature
If you need to keep copies of your files outside the system for local storage, offline access, or backup purposes, you can download multiple files at once using the Bulk Download feature.
Before starting a bulk download, keep these points in mind to ensure a smooth process:
- You can download up to 50 files in a single download.
- The downloaded files will automatically be bundled into a single ZIP file
- After clicking the Download Selected Files button, the system will prepare your files in the background. During preparation, please stay on this page. Navigating away from the Media Management module during this stage, will cancel the process.
How to Perform a Bulk Download from Premium Attendance
- Log in to AOne Schools
- Open the Media Management module
- Select the Premium Attendance tab
- Select the files you want to download
- Click Download Selected Files
- Wait until the button changes to Download Ready
- Click Download Ready to download the selected files
How to Perform a Bulk Download from Premium In-App Messaging
- Log in to AOne Schools
- Open the Media Management module
- Select the Premium In-App Messaging tab
- Select the files you want to download
- Click Download Selected Files
- Wait until the button changes to Download Ready
- Click Download Ready to download the selected files
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