What information needs to be filled in when E-Invoice is enabled?

E-Invoicing is now available for Malaysian clients subscribed to our Premium feature. This feature ensures compliance with Malaysia’s tax regulations and allows schools to submit e-invoices to LHDN via AOne System.

Once enabled, additional information is required to support the E-Invoice setup. This article walks you through everything you need to know and fill out to get started.

TABLE OF CONTENTS

• Enabling the E-Invoice Feature
• Required Information in the School Module
  • Under School Details
  • Under Locale Settings
  • Under E-Invoice Enablement
  • MSIC Code & Business Activity Description
• Changes in the Student Module
  • Guardian Information
• Changes in the School Settings Module
• Changes in the Package Module
• Error Prevention

Enabling the E-Invoice Feature

To enable E-Invoicing:

1. Navigate to the School Module.

2. Tick the checkbox labeled "Enable E-Invoice".

3. Once enabled, new mandatory fields will appear. If any of these fields are left blank, an error message will be displayed.

All data related to this feature will be saved in the system database.

Required Information in the School Module

When E-Invoice is enabled, the following fields must be completed:

Under School Details

• City

• Postal Code

• Business Registration Number

• Registered Tax ID (if the company is registered with SST)

Under Locale Settings

• State / Province / Region

Under E-Invoice Enablement

• Tax Identification Number (TIN)

• Malaysia Standard Industrial Classification (MSIC) Code

• Contact Number

• Email Address

Note: All fields are text-based and accept any characters.

MSIC Code & Business Activity Description

E-Invoice setup also requires you to provide business classification information.

• You can either select or type to search for the MSIC Code (Malaysia Standard Industrial Classification).

• Once selected, the Business Activity Description will auto-fill based on the chosen code.

• A full list of MSIC codes and descriptions is available via a “Click here to view the full list of MSIC codes” button below the MSIC column.
  
  

Changes in the Student Module

When E-Invoice is enabled, new fields become visible and, in some cases, mandatory under the Student Module.

Guardian Information

• Address 2 and City fields

• Registration Number Type
   Options:

  • NRIC

  • Passport

  • BRN

  • ARMY

• Registration Number

  • Becomes active once a type is selected and follows relevant input rules.

• Tax Identification Number (TIN) (Optional)

  • Accepts any characters without input restrictions.
    
    

Changes in the School Settings Module

When you enable the E-Invoice feature, you will notice new mandatory fields added in the Finance Settings area of School Settings. These fields must be completed when you add extra items or apply discounts/penalties on invoices.

New Required Fields:

• LHDN Classification

• LHDN Tax Type Code

These fields are found in:

• Extra Invoice Items / Extra Payment Items section

• Discounts and Penalties section

Completing these fields ensures your invoices comply with tax regulations.

Changes in the Package Module

The Package module also has new mandatory fields to support the E-Invoice feature:

• E-Invoice Classification

• E-Invoice Tax Type

Important:
If you select ‘Not Applicable’ for E-Invoice Tax Type, then the invoice item will be excluded from the default tax calculation.

Error Prevention

If any required fields are left incomplete after enabling E-Invoice, the submission will fail when you attempt to send the e-Invoice. To ensure a smooth and successful submission, please make sure all mandatory fields are accurately completed in advance.